DBE Contract Compliance

LPA Subrecipient Compliance

Federal Highway Administration (FHWA)

Professional Services Contract (with DBE Goal)

Pre-Solicitation
The DBE Goal must be included in the soliciation.  The Goal Assessment Worksheet must be submitted and the contract goal obtained prior to the solicitation or advertisement of the project. 

Pre-Award
Solicitations must include the forms or links to current forms (electronic versions).  All proposers must submit a Proposers (Bidders) List and a Commitment Form with a proposal.

Submit during negotiations:

Post Award

Reporting:
Accurate reporting of contract data in the LPA Contract Management System is required. Payment to Prime Contractors and Sub Contractors is captured in the LPA Contract Management System when payments are made.
FHWA Monthly Reporting - Contract Award and DBE Commitment Template for Subrecipients

Contract Close-Out:

Professional Services Contract (without DBE Goal)

Pre-Solicitation
Race Neutral (No Goal) designation must be in solicitation.

Pre-Award
All proposers must submit a Proposers (Bidders) List with a proposal.

Contract Close-Out
Close contract in the DBE System.

Construction Contract (with DBE Goal)

Pre-Award
Forms or links to online versions of the forms must be provided in solicitations. All bidders must submit the following forms:

Apparent Low Bidder submits within five (5) working days after bid opening date by 4pm:

Post Award

Contract Closeout
Close contract in DBE System. Certification of Payments form must be submitted by contractor for each DBE utilized.

Construction Contract (without DBE Goal)

Pre-Solicitation

Pre-Award
Solicitations must include the forms or links to current forms (electronic versions).  All proposers must submit a Proposers (Bidders) List and a Commitment Form with a proposal.

Post Award


Reporting:

Accurate reporting of contract data in the LPA Contract Management System is required. Payment to Prime Contractors and Sub Contractors is captured in the LPA Contract Management System when payments are made.
FHWA Monthly Reporting - Contract Award and DBE Commitment Template for Subrecipients

Contract Close-Out:

FHWA Reporting and LPA Contract Management System

Reporting

  • Entry of ALL federally funded projects with competitive contracting opportunities (all tiers) in LPA Contract Management System
  • FHWA Monthly Reporting
  • Accurate capture of contract data in LPA Contract Management System to support semiannual reporting

Contract Management System