DBE Contract Compliance

LPA Subrecipient Compliance

Federal Highway Administration (FHWA)

Professional Services Contract (with DBE Goal)

Pre-Solicitation

The DBE Goal must be included in the soliciation. The Goal Assessment Worksheet must be submitted and the contract goal obtained prior to the solicitation or advertisement of the project.

Pre-Award

Solicitations must include the forms or links to current forms (electronic versions). All proposers must submit a Proposers (Bidders) List and a Commitment Form with a proposal.

Submit during negotiations:

Post Award
Contract Close-Out

Professional Services Contract (without DBE Goal)

Pre-Solicitation

Race Neutral (No Goal) designation must be in solicitation.

Pre-Award

All proposers must submit a Proposers (Bidders) List with a proposal.

Contract Close-Out

Close the contract in the DBE System.

Construction Contract (with DBE Goal)

Pre-Solicitation

The DBE Goal must be included in the solicitation. Learn more about Goal Assessments and find the Goal Worksheet, which must be submitted prior to solicitation to obtain a contract.

Pre-Award

Forms or links to online versions of the forms must be provided in solicitations. All bidders must submit the following forms:

Apparent Low Bidder submits within five (5) working days after bid opening date by 4 p.m.:

Post Award
Contract Closeout

Close the contract in the DBE System. The Certification of Payments form must be submitted by the contractor for each DBE utilized.

Construction Contract (without DBE Goal)

Pre-Solicitation
Pre-Award

Solicitations must include the forms or links to current forms (electronic versions).  All proposers must submit a Proposers (Bidders) List and a Commitment Form with a proposal.

Reporting

Accurate reporting of contract data in the LPA Contract Management System is required. Payment to prime contractors and sub-contractors is captured in the LPA Contract Management System when payments are made.

FHWA Monthly Reporting: Contract Award and DBE Commitment Template for Subrecipients

FHWA Reporting and LPA Contract Management System

Reporting
Accurate reporting of contract data in the LPA Contract Management System is required. Payments to prime contractors and sub-contractors is captured in the LPA Contract Management System when payments are made.
Contract Management System