Engineering Consultants

Information Bulletins

The information bulletins in the table below are current as of Nov. 15, 2013. Click a highlighted Bulletin Number to view it as a PDF. If you have not already downloaded Adobe Reader, you will need to do so before you can view a PDF.

Bulletin Number Description Dated
17-01 ADOT Remote Access October 14, 2016
16-02 ECS Consultant Contract Manual June 20, 2016
16-01 2016-2017 Consultant Prequalification December 8, 2015
15-01 Cost Proposal Rounding Policy July 10, 2014
14-05 2014-2015 Consultant Prequalification November 15, 2013
14-04 ADOT Engineering Consultants Section Services Contract Documents October 10, 2013
14-03 Small Business Concerns (SBCs) September 30, 2013
14-02 Statement of Qualifications (SOQ) Proposer's Solicitation List September 30, 2013
14-01 AZ UTRACS Online Vendor Registration September 30, 2013
13-05 Progress Payment Report Format January 25, 2013
13-04 ECS Insurance Program September 17, 2012
13-03 Statement of Qualifications (SOQ) Past Performance Evaluation Criterion August 10, 2012
13-02 Standardized Labor Classifications and Definitions for ECS Contracts August 1, 2012
13-01 Reinstitution of Disadvantaged Business Enterprises (DBE) Goals - On-Call Contracts (Supersedes IB 10-07) July 30, 2012
12-06 Consultant/Subconsultant Organizational Change Guidelines and Procedures Due to Name Change, Merger, Acquisition, Consolidation and/or Transfer of Ownership June 12 ,2012
12-05 Advertisement media-The Arizona Republic May 29,2012
12-04 Traffic Control Services on ADOT Design Contracts (Supersedes IB 09-08) April 20, 2012
12-03 2012-2013 Consultant Prequalification November 14 , 2011
12-02 Labor Classification Rate Negotiation Process October 24 , 2011
12-01 DBE Contract & Labor Compliance Management System (DBE System) August 16 , 2011
11-05 ADOT Civil Rights Vendor Registration June 29, 2011
11-04 Revised Contract Boilerplates(Standard Terms & Conditions) June 7, 2011
11-03 Online Cost Proposal Submittals June 7, 2011
11-02 Certification of Final Indirect (Overhead) Costs April 11, 2011
11-01 Immigration Certification Statement April 8, 2011
10-11 Salary Caps Elimination and New Pre-Award Process (Supersedes IB 07-03) February 14, 2011
10-10 ADOT Travel Policy for Consultant Travel Reimbursement (Supersedes IB 08-02) December 6, 2010
10-09 Updates to Online SOQ Submittal Form & Elimination of Consultant Information Page December 1, 2010
10-08 CRYPTOCard Security Violations November 30, 2010
10-07 DBE Goals September 8, 2010
10-06 ECS Rules September 8, 2010
10-05 SOQ Certification Forms September 3, 2010
10-04 NTP and ANTP September 3, 2010
10-03 State Furlough July 19, 2010
10-02 Revised Consultant Evaluation Guidelines June 28, 2010
10-01 Inactive Cryptocard User Accounts January 19, 2010
09-15 ADOT Red-Line As-Built Procedure and Guidelines December 7, 2009
09-14 Standardized Travel Form for Cost Plus Fixed Fee Contracts November 2, 2009
09-13 2010-2011 Consultant Prequalification October 15, 2009
09-12 Revised SOQ Online Submittal Guidelines & Instructions (Updates to IB 09-09) October 15, 2009
09-11 Payment Reports August 25, 2009
09-10 Supplemental Service Guidelines (Supersedes IB 96-04) December 17, 2009
09-09 SOQ Online Submittal Instructions and Guidelines (Updates to IB 09-05) August 11, 2009
09-08 Traffic Control Services on ADOT Design Contracts (Replaced with IB 12-04) August 6, 2009
09-07 Consultant Payments - Direct Deposit Option (Supersedes IB 01-12) June 4, 2009
09-06 Annual Cost of Living Adjustments (Supersedes IB 06-01) April 24, 2009
09-05 SOQ Online Submittal Instructions and Guidelines April 20, 2009
09-04 ADOT Consultant Audit Guidelines (Rescinded as of September 16, 2015) April 6, 2009
09-03 Temporary Work Furlough Program February 24, 2009
09-02 Government Procurement, Federal Immigration and Nationality Act January 23, 2009
09-01 Statement of Qualifications (SOQ) Format Requirements January 5, 2009
08-04 Distribution of Statement of Qualifications (SOQ) Packages November 10, 2008
08-03 Pre-Award Audit Requirement Timeframe October 15, 2008
08-02 New Consultant Travel Policy Effective May 1, 2008 (Superseded by IB No. 10-10) April 30, 2008
08-01 Related Party Transactions January 14, 2008
07-05 Payment/Billing for DPS Officers used on ADOT Contracts (Replaced with IB 09-8) September 17, 2007
07-04 Contacting ADOT personnel during solicitation period September 4, 2007
07-03 Salary Caps (Replaced with IB 10-11) June 5, 2007
07-02 Federal Immigration and Nationality Act April 10, 2007
06-03 Change in DBE commitment requirements May 15, 2006
06-02 Supplemental Services - Key Personnel Change May 15, 2006
06-01 Cost of Living Adjustment (Replaced with 09-06) April 20, 2006
05-03 Consultant ADOT Project Web Pages Development and Maintenance Policy November 14, 2005
05-02 Contractor Licensing November 23, 2005
04-09 Scope of Work prepared by Consultants December 27, 2004
04-05 Supplemental Services Restrictions Revised
04-02 Prompt Pay Process (Revisions to ECS and ADOT PM Processing Times) March 12, 2004
04-01 Procedures for Post Design Services on On-Call and Design Contracts August 18, 2003
03-05 Debarment and Suspension Process and Revised Contract Language June 10, 2003
03-02 Statement of Qualifications Format March 3, 2003
02-08 Procedures for On-Call Service Contracts July 30, 2002
02-06 Consultant Participation in ADOT Contracts Policy May 1, 2002
01-12 Consultant Payments - Direct Deposit Option (Replaced with 09-07) September 26, 2001
01-06 ADOT Consultant Audit Criteria (Rescinded and replaced with 09-04) April 26, 2001
01-01 Consultant Evaluation Program January 12, 2001
99-14 Policy and Procedures for Construction Administration Site License and Hardware July 9, 1999
99-11 ECS Web Page April 21, 1999
99-10 Distribution of Project Information (Rescinded 1/20/00) March 17, 1999
99-08 ADOT Audit Escalation Process March 15, 1999
99-07 ADOT Gift Policy March 5, 1999
99-04 Purchase of Property or Equipment by Consultants February 19, 1999
98-20 Contracts Subject to Cost Accounting Standards (CAS) {Refer to Code of Federal Regulations Title 48, Chapter 1 -- Federal Regulations (FAR), 31-201-2(a)(3) and (b)} September 16, 1998
98-19 Senate Bill 1207, Indemnification August 18, 1998
98-16 Financial Statements and Schedules of Indirect Costs (Supersedes Information Bulletin 96-16) November 9, 1998
98-12 Commercial Item Pricing - Geotechnical Engineering Services February 23, 1998
98-08 Subconsultant(s) Cost Negotiation Guidelines (Supersedes Information Bulletin No. 97-02) February 9, 1998
98-06 SOQ Introductory Letter December 3, 1997
98-05 Accounting for Other Direct Costs December 23, 1997
98-04 Locations for Oral Interviews October 20, 1997
98-03 Revised Advance Agreement Checklist October 20, 1997
97-01 Contract Cost Allowability Guidelines and Policies March 5, 1997
96-15 Implementation Considerations Effective November 28, 1996 for Section 307 of the NHS Act of 1995, Quality through Competition December 13, 1996
96-11 Federal Wage Determinations for Archaeological Contracts September 18, 1996
96-06 Statements of Qualifications Submittals (Rescinded 4/20/09) March 20, 1998
96-04 ADOT Employee Post Employment Restrictions March 7, 1996
96-01 Design Consultants/Subconsultants and Construction Administration Contracts February 28, 1996
95-18 Work Hour Estimates September 27, 1995
93-23 Computer-Aided Drafting and Design May 6, 1994
93-11 Property Management - Transfer of Equipment August 20, 1993
93-06 Lobbying Certification and Disclosure Certificate Procedures March 19, 1993
93-05 DBE Requirements March 17, 1993
93-04 Conflicts of Interest - Post Employment Restrictions May 25, 1994
93-02 The Filing of a Consultant Protest November 3, 1992
Civil RightsTitle VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA)

Pursuant to Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA), ADOT does not discriminate on the basis of race, color, national origin, age, sex or disability. Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Civil Rights Office at 602.712.8946 or at civilrightsoffice@azdot.gov. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

De acuerdo con el título VI de la Ley de Derechos Civiles de 1964 y la Ley de Estadounidenses con Discapacidades (ADA por sus siglas en inglés), el Departamento de Transporte de Arizona (ADOT por sus siglas en inglés) no discrimina por raza, color, nacionalidad, edad, género o discapacidad.  Personas que requieren asistencia (dentro de lo razonable) ya sea por el idioma o por discapacidad deben ponerse en contacto con la Oficina de Derechos Civiles al 602.712.8946 o en civilrightsoffice@azdot.gov. Las solicitudes deben hacerse lo más pronto posible para asegurar que el equipo encargado del proyecto tenga la oportunidad de hacer los arreglos necesarios.