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Insurance Requirements for ECS Contracts

Beginning Sept. 17, 2012, ADOT's Risk Management Office assumed responsibility for approving and maintaining insurance certificates furnished to the department for ECS contracts. See Information Bulletin 13-04.

Submitting Insurance Certificates for ECS Contracts
Insurance Requirements for ECS Contracts

For ADOT to enter into a contract with a consultant for services, the consultant shall have the capability and experience to perform and to be responsible for negligent acts that may occur in the course and scope of the consultant's performance under the contract.

An insurance certificate/policy is required for all contracts and shall be in effect at or prior to the execution of the contact and shall remain in effect for the duration of the contract and until all obligations under the contract have been discharged, which generally includes satisfying a required warranty period. Failure to maintain current insurance policies as required by the contract, or to provide evidence of insurance renewal, is considered to be a material breach of the contract.

Certificates of Insurance are designed to certify that (1) a person or company (consultant) has the type of insurance needed to protect both itself and the state of Arizona against loss resulting from the particular work or service being performed; (2) the policy limits meet the limits of liability required in the contract; (3) the policy is currently in effect and has not expired; (4) the insurance company is a recognized and approved insurer; and (5) special conditions required by the contract are endorsed onto the policy.

All insurance certificates shall name the state of Arizona and ADOT as additional insured as outlined in the SOQ Package and contract. Any variations to the required insurance certificates as outlined in the SOQ shall be reviewed by ADOT and may be rejected by ADOT in its sole discretion.

Civil RightsTitle VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA)

Pursuant to Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA), ADOT does not discriminate on the basis of race, color, national origin, age, sex or disability. Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Civil Rights Office at [email protected]. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

De acuerdo con el título VI de la Ley de Derechos Civiles de 1964 y la Ley de Estadounidenses con Discapacidades (ADA por sus siglas en inglés), el Departamento de Transporte de Arizona (ADOT por sus siglas en inglés) no discrimina por raza, color, nacionalidad, edad, género o discapacidad.  Personas que requieren asistencia (dentro de lo razonable) ya sea por el idioma o por discapacidad deben ponerse en contacto con la Oficina de Derechos Civiles en [email protected]. Las solicitudes deben hacerse lo más pronto posible para asegurar que el equipo encargado del proyecto tenga la oportunidad de hacer los arreglos necesarios.