Project Delivery Academy

Welcome to the Project Delivery Academy.

The Project Delivery Academy is an open forum discussion with key Arizona Department of Transportation (ADOT) staff, from numerous divisions and technical groups, who explain the current ADOT project lifecycle.

The objective of this 6 part series is to provide ongoing training in a dynamic setting that focuses on the Project Life Cycle. View the printable brochure.

The Project Life Cycle is a continuous process of transportation enhancements and preservation projects on our state roadways.

Project Life Cycle

Project Delivery Academy Testimonials

"The presenters were very knowledgeable."

"Great class. Thank you!"

"I look forward to other modules."

"It was great learning…Thank you!"

"The instructors were very open to questions and offers to help in the future."

"Very helpful material covered."

The following information explains the focus of each learning module. We hope attendees can be present at all modules in sequential order to best understand our project lifecycle.

Module 1 - Planning and Programming

Module 1 begins with an introduction from staff representing our State Engineers Office (SEO). Attendees then become familiar with the Multimodal Planning Division (MPD) and their role in developing the Five-Year Transportation Facilities Construction Program and the pre-scoping of projects. Additionally, Local Public Agency (LPA) section will discuss working with cities, counties, towns and tribes and the Joint Project Agreement (JPA) section reviews the development of agreements with our transportation partners.

Module 2 - Developing a Scope, Schedule and Budget

Module 2 provides an overview by Project Resource Office (PRO) staff on various resources and tools available to ADOT employees. A tutorial of systems such as the Project Information Retrieval Tool (PIRT) and Task Order Assignment Schedule Tracker (TOAST) are shown during training.  Attendees will also understand the role of the Project Review Board (PRB) and the steps to federally authorize a project by Financial Management Services (FMS) and Federal Highway Administration (FHWA) staff. The discussion continues with why some projects use consultants, verses in-house work. Project Management Group will discuss initiating and scoping projects.

  • Module 2 document
  • Presentation

Module 3 - Design and Clearances

Module 3 targets key components of the project development process, including project design and project clearances. An overview of roles is provided by Bridge, Traffic and Roadway Groups, with the discussion continuing with representatives from Environmental Planning Group (EPG), Right of Way (ROW) Group and Utility and Railroad (URR) Engineering. Accounts Payable and Receivable staff gives an understanding of their function as part of the project lifecycle.

  • Module 3 document
  • Presentation

Module 4 - Meeting Federal Requirements

Module 4 delivers guidance from staff within Project Management Group (PMG), the Civil Rights Office (CRO), Partnering, and the Business Engagement and Compliance Office (BECO). Topics covered include interpersonal communication, social skills, and problem solving. Speakers also address ethical behaviors related to project management. An engaging presentation follows focused on project tracking tools and reports that assist when managing a project.

  • Module 4 document
  • Presentation

Module 5 - Project Advertising and Construction

Module 5 attendees will understand the function of our Contracts and Specifications (C&S) Group.  An overview of the Field Office Automation System (FAST) is provided to better understand how ADOT manages a construction project, its cost, and schedule.  District construction staff describe scenarios in the field, to better understanding district coordination on a project. Lastly, a visual demonstration of the Project Tracker is shown to attendees.

  • Module 5 document
  • Presentation

Module 6 - Construction Closeout and Maintenance

In Module 6, Financial Management Services (FMS) staff share insights on project closeout. Central and rural maintenance presenters discuss their perspective on project delivery and critical issues that may impact a project. Final record drawing submittal information and the Repository of Online Archived Documents (ROAD) Portal is shown to the attendees to understand where completed project information is housed and stored.

  • Module 6 document
  • Presentation

Training Attendance

Modules are held each month, from 8:00 a.m. to 12 p.m. Due to Covid-19 restrictions, for now, modules will be offered as webinars only and we will not have the in person training option at the Human Resources Development Center (HRDC) at this time.

For Project Delivery Academy questions, contact:

For remote training access, contact: