Partnering Workshop Invitation Template

Instructions

This invitation should only be sent to those identified by the Workshop Kickoff Team.

The text below should be copied into the body of an Outlook Calendar Invitation for the workshop.

You should also send an email with the same information to ensure that those who don’t use Outlook receive the message.

Subject Line: {Insert Project Name and TRACS Number} Construction Partnering Workshop

You have been identified as a key stakeholder for the {Insert Project Name} project and we invite you to participate in the Partnering Workshop. If there are others you think should attend this workshop, please contact me by responding to this message.

The workshop will be held:

Date: {Insert Date}

Time: {Insert Time}

Location: {Insert name, address and phone number of location}

The project consists of {Insert description of scope of work}.

The purpose of this Partnering Workshop is to: establish effective communication; identify potential issues within the project; develop action plans and create a good working relationship among all project stakeholders. We will develop a team charter defining project and team goals, commit to measuring our ability to work together and jointly create a problem solving procedure to eliminate unnecessary delays, costs or inconveniences.

Please identify individuals in your organization who are new to partnering and request they take the 45 minute “Introduction to Partnering” class prior to attending the workshop. This class is available online at this link:

http://apps.azdot.gov/applications/training/Partnering/registration.asp

It is critical that you confirm if you will attend or not attend to ensure everyone can be accommodated.

Please respond before {Insert Date} by accepting this invitation, responding by email or calling {Insert name and phone number}.

{Insert the sentence below that applies}

Food will be available for those who RSVP by {Insert Date and Time}

OR

Food will not be served at this workshop

Sincerely,

{Insert RE Name and approved signature block}