Monitoring
Sampling and Analysis Plan

As Required Under

[Select applicable Construction General Permit type]

For
[Insert project name.]

Federal Aid No.:	[Insert no.]
ADOT Project No.:	[Insert no.]
ADOT District:	[Insert District Location]
Route:	[Insert no.]	Milepost (Start):	[Insert no.]	Milepost (End):	[Insert no.]

Submittal Date:
[Select submittal date.]

Identify Receiving Water/Jurisdiction:
[Select applicable text.]

Prepared by:
[Insert name.]
[Insert company/organization.]
[Insert street address.]
[Insert city, state zip code.]

Arizona Department of Transportation
205 S. 17th Avenue
Phoenix, AZ 85007-3213

Contents

Introduction	1

Water Quality Parameters	1

Pollutant of Concern	1

Personnel	2

Monitoring Team	2

Training	2

Control Measure Implementation	4

Required Sampling	5

Procedures	5

Calibration	6

Documentation	7

Chain of Custody	8

Monitoring Points	9

Discharge Monitoring Reports	9

References	10

List of Attachments

Attachment A: Phone Tree

Attachment B: Monitoring Plan Map

Attachment C: Discharge Monitoring Reports (DMR)

Attachment D: Chain-of-Custody Records

Attachment E: Calibration and Maintenance Records

Attachment F: Sampling Log

Attachment G: Personnel Training and Qualifications Log

Introduction

[Select reason for monitoring and sampling plan.]

ADOT has determined that [Insert project name.] consists of construction activities with the potential to discharge stormwater runoff or dewatering water from the project site to a waterbody listed as being [Select applicable water-listing type.]. The operator of this project is required to monitor stormwater runoff from the project and all control measures (structural and non-structural) to ensure these measures are operating effectively and protecting the waterbody. This Monitoring Sampling and Analysis Plan (MSAP) will be provided to the ADOT Engineer for approval and certification prior to the operator seeking coverage under the [Select applicable Construction General Permit type]. This MSAP will be maintained as part of the approved Stormwater Pollution Prevention Plan.

Water Quality Parameters

[Select applicable text based on the reason for monitoring and sampling.]

Pollutant of Concern

[Select applicable text regarding pollutants of concern for the waterbody being monitored.]

Personnel

Monitoring Team

The duly authorized representative for this project is [Insert Rep’s Name]. The Delegation of Authority Form and documented experience is located in Attachment 10 of the SWPPP.

Company:	[Insert company name.]
Responsible Party:	[Insert name of individual who prepared this Sampling and Analysis Plan.]
Address:	[Insert address (Street, Suite/Unit/etc., City, State Abbrev. Zip Code).]
Phone:	[Insert phone number (111-222-3333).]
E-Mail:	[Insert hyperlinked e-mail address.]
Responsibilities	Supervise and direct all activities pertaining to [Insert Project Name], monitoring, and implementation including control measure installation and maintenance and correction to comply with water quality standards for conducting sampling, tracking, handling, and report keeping and submittal.

Training

Before any monitoring is to take place, monitoring personnel will be trained for proper usage of field monitoring equipment and procedures for visual monitoring. This plan contains a contact list (Attachment A) that is to be used to contact and communicate any non-compliance with the permit or monitoring plan such as exceedances in testing parameters. The phone tree also clearly defines the notification responsibilities of the individuals listed.

Familiarity with this plan, the construction general permit, monitoring requirements, and proper techniques are of the utmost importance for obtaining accurate measurements and information, and to provide the highest level of accuracy in both recording and reporting findings. To maintain consistency in recording and reporting findings, the monitoring should be performed by only one or two individuals. However, anyone associated with monitoring should be appropriately trained in documentation requirements, quality assurance/quality control techniques, proper use of testing supplies and meters, proper technique of filling out a monitoring report, evaluation of the results, and the proper cadence when dealing with chain of custody.

Before scheduled monitoring, all associated equipment should be tested and any necessary maintenance performed to ensure proper working condition. All monitoring equipment shall be kept in a designated place. The sampling equipment used for this project requires proper calibration on each piece of equipment as specified by the EPA and manufacturer standards. Additionally, the turbidity meter will be cleaned and serviced according to the manufacturer’s recommendations. Calibration and Maintenance records should be kept in Attachment E associated with this monitoring plan.

To be considered a qualified person for this project, responsible for conducting inspections or monitoring, the listed Monitoring team member must either:

Have completed the EPA construction inspection course developed for this permit and have passed the exam; or

Hold a current valid construction inspection certification or license from a program that, at a minimum, covers the following:

Principles and practices of erosion and sediment control and pollution prevention practices at construction sites;

Proper installation and maintenance of erosion and sediment controls and pollution prevention practices used at construction sites; and

Performance of inspections, including the proper completion of required reports and documentation, consistent with the site inspection requirements of the applicable CGP(s).

ADOT current certification under the Erosion Control Coordinator (ECC) program meets the above criteria and the current ECC certificate of each Monitoring Team Member is located in the Personnel Training and Qualifications Log (Attachment G) of this MSAP. The ECC has also met one of the following requirements:

Registration in the state of Arizona as a Landscape Architect, with a minimum of 1 year of experience in the fields of erosion control or sediment transport;

Registration in the state of Arizona as a Professional Engineer, with a minimum of 1 year of experience in the fields of erosion control or sediment transport; or

Certification by EnviroCert International, Inc. as a Certified Professional in Erosion and Sediment Control.

Sampling Frequency

[Select applicable text to indicate whether your construction site is within ¼ mile of an Outstanding Arizona Water (OAW), within ¼ mile of Impaired Water, within ¼ mile of a Not-Attaining Water, or EPA dewatering.]

Sampling Equipment Training

As a member of the Monitoring Team, I have been trained to operate, and record Monitoring equipment listed here:

[Select “Yes” or “No.” Do not leave blank.]	Turbidity meter
[Select “Yes” or “No.” Do not leave blank.]	pH meter
[Select “Yes” or “No.” Do not leave blank.]	Clean technique
[Select “Yes” or “No.” Do not leave blank.]	Chain of custody
[Select “Yes” or “No.” Do not leave blank.]	Preservation
[Select “Yes” or “No.” Do not leave blank.]	Calibration procedures
[Select “Yes” or “No.” Do not leave blank.]	Field note documentation
[Select “Yes” or “No.” Do not leave blank.]	Other

I also have the following training credentials or professional certifications demonstrating my abilities to perform Monitoring on this project:

[Select full suite of professional registrations. Delete those that are not applicable. Use the “Other” category to list registrations listed as options here.]

Control Measure Implementation

As part of this project, the construction activities include required erosion and sediment control concepts identified in the SWPPP in an effort to minimize both on- and off-site flows within or through disturbance areas and to attenuate on-site runoff, thereby allowing sediment to settle and/or be filtered out before leaving the site. Disturbance will be limited to active and identified construction areas, including equipment staging areas. The remainder of the site, including vegetation, will be preserved in its natural state to the greatest extent possible. Upon completion of the project, disturbance areas may be seeded and permanent control measures will remain where appropriate in order to achieve final stabilization. It is anticipated that run-on will be encountered from other adjacent properties during the course of the project. [Select applicable storm-drain text.] are present within and/or adjacent to the planned work areas.

Control measures will combine erosion control and sediment control to maximize retaining of sediment and pollution from leaving the construction site. Pollutants are only those associated with a construction nature and potential pollutants are detailed in the SWPPP document.

Required Sampling

[Select applicable text for EPA-CGP Benchmark Monitoring.]

[Select applicable text for required sampling.]

Procedures

Included in this plan are the written procedures for sample collection. When samples must be taken, we will use [Insert applicable equipment type (e.g., turbidity meters, pH meters, auto samplers).]. Samples will be collected in [Select applicable container type for collection.] containers that have been approved for the collection and preservation of the impairment.

Calibration

All monitoring instruments and equipment (including the operator’s own field instruments for measuring pH and turbidity) will be calibrated and maintained in accordance with the manufacturer's recommendations.

The monitoring equipment used for this project requires proper calibration on [Select applicable duration of calibration.] as specified by EPA standards. Additionally, the monitoring equipment will be cleaned and serviced according to the manufacturer’s recommendations.

Monitoring Equipment Calibration

The manufacturer’s operating instructions will be followed for equipment service and calibration. The monitoring equipment for this project that requires calibration includes [Select applicable equipment needing calibration.].

[Select applicable text regarding type of calibration.]

[Discuss protocols for keeping the monitoring equipment clean and calibration techniques for each piece of equipment.]

[Insert the manufacturer’s calibration process and steps for proper calibration of each piece of monitoring equipment you will be using.]

Documentation

The operator will document the site conditions using the Sampling Log in Attachment F of this MSAP. Documentation of the site conditions during sampling will include weather, temperature, conditions requiring the collection of samples, and control measures that have the potential to influence discharges at the site. These documentation notes will identify the conditions during sampling.

For all samples taken, the operator will follow these steps to ensure proper preservation techniques (sample preparation to meet holding times) and handling techniques (packing, transporting, and shipping procedures to maximize sample integrity) for all sampling events.

Chain of Custody

The operator must be able to produce documentation that verifies possession of samples that are collected, transported, submitted to a lab, etc., that are traceable from the time the samples are collected until they are tested and/or readings are recorded. To maintain and document sample possession, we will follow chain-of-custody procedures. A sample is under custody if:

It is in your possession; or

It is in your view, after being in your possession; or

It was in your possession and then you then locked it up to prevent tampering; or

It is in a designated secure area.

Because we are collecting samples for documentation of CGP compliance, the operator will only collect the number of samples which provide a good representation of the stormwater being sampled. The operator has assigned personnel to accomplish stormwater sampling and the list of these personnel and/or laboratory(s) are included in the Personnel section above that identifies the Monitoring Team. The Monitoring Team will be the only personnel involved in the collection, preservation, transportation, and testing, and data documentation of any samples collected for this project (as few people as possible should handle samples). The field sampler is personally responsible for the care and custody of the samples collected until they are transferred or dispatched properly.

All samples will be accompanied by a chain-of-custody record (Attachment D). When transferring the possession of samples, the individuals relinquishing and receiving will sign, date, and note the time on the record. The chain-of-custody record documents sample custody transfer from the sampler, often through another person, to the analyst at the laboratory. The samples are typically transferred to the sample receiving custodian at the laboratory.

All laboratory analyses shall be conducted according to test procedures specified in 40 CFR Part 136, unless other test procedures have been specified in this general permit.

Monitoring Points

The operator will conduct analytical monitoring a minimum of two times per wet season throughout the duration of permit coverage. Analytical monitoring is only required when stormwater or snowmelt exits the construction site by way of a discharge point in sufficient quantity to allow for sample collection and analysis.

[Select applicable sampling text for monitoring points.]

Discharge Monitoring Reports

Monitoring data must be submitted on an electronic Discharge Monitoring Report (eDMR) via a myDEQ account as prescribed in the 2020 CGP. Copies of the analytical test results will be maintained with the SWPPP records and with the Monitoring Plan in Attachment C. Copies of chain-of-custody records will also be kept with this Monitoring Plan in Attachment D and will be inspected to assure all parameters have been analyzed.

All operators subject to analytical monitoring shall submit the results on the electronic Discharge Monitoring Report (DMR) in myDEQ. The DMR shall be submitted within 30 days after receiving laboratory results. In the event no samples are collected during a wet season, the DMR indicating “no data” using the appropriate No Discharge Information (NODI) code(s) shall be submitted no later than:

Winter Wet Season: June 30

Summer Wet Season: November 30

or at the time the conditions of the permit have been met and a Notice of Termination (NOT) is submitted in myDEQ, whichever is sooner. Should there be no discharge associated due to the absence of a discharge in sufficient amounts to obtain a sample, a DMR will indicate this and must be submitted to ADEQ regardless. All reports must be signed by the responsible party.

References

Hach Company. 1999. Portable Turbidimeter Model 2100P: Instrument and Procedure Manual. Revised edition. Cat No. 46500-88. http://www.water-research.net/Waterlibrary/watermanual/turbid2100P.pdf.

U.S. Environmental Protection Agency (EPA). Appendix B: Visual Monitoring Form. EPA 2009. https://www3.epa.gov/npdes/pubs/msgp_monitoring_guide.pdf.

Arizona Pollutant Discharge Elimination System General Permit for Stormwater Discharges Associated with Construction Activity to Surface Waters (AZG2020-001) https://www.azdeq.gov/AZPDES/CGP

Phone Tree

Resident Engineer
[Insert Name] [Insert Title] [Insert Address] [Insert Phone No.]
District Environmental Coordinator
[Insert Name] [Insert Title] [Insert Address] [Insert Phone No.]
Erosion Control Coordinator (Monitoring Team)
[Insert Name] [Insert Title] [Insert Address] [Insert Phone No.]
Accredited Laboratory
[Insert Name] [Insert Rep. Title] [Insert Address] [Insert Phone No.]
Weather Monitoring Service
[Insert Name] [Insert Rep. Title] [Insert Address] [Insert Phone No.]

Monitoring Plan Map

Monitoring Plan Map

Discharge Monitoring Reports (DMR)

Chain-of-Custody Records

Calibration and Maintenance Records

Calibration Log

Date	Initials	Equipment Type/Model	Maintenance Needed	Meter and Collection Equipment in Compliance
[Select calibration date.]	[Insert Initials.]	[Insert equipment type/model.]	[Select “Yes” or “No.” Do not leave blank.]	[Select “Yes” or “No.” Do not leave blank.]

Sampling Log

Sampling Log

Project Name:	[Insert Project Name.]
AZCON/EPA Number:	[Insert AZCON/EPA No.]
Date of Inspection:	[Select Inspection Date.]
Monitoring Point:	[Insert Point No.]
Monitoring Duration:	Start Time: End Time:	[Select applicable calendar day and then manually update start time.] [Select applicable calendar day and then manually update start time.]
Monitor’s Name:	[Insert Monitor’s Name.]
Monitoring Reason:	Stormwater or snowmelt is exiting the construction site by way of a discharge point [Select applicable text.]. Dewatering water is exiting the construction site by way of a discharge point. The discharge has the following characteristics:
[Select “Yes,” “No,” “Not Applicable.” Do not leave blank.]	Color
[Select “Yes,” “No,” “Not Applicable.” Do not leave blank.]	Odor
[Select “Yes,” “No,” “Not Applicable.” Do not leave blank.]	Oily sheen
[Select “Yes,” “No,” “Not Applicable.” Do not leave blank.]	Clarity
[Select “Yes,” “No,” “Not Applicable.” Do not leave blank.]	Foam
[Select “Yes,” “No,” “Not Applicable.” Do not leave blank.]	Turbid
[Select “Yes,” “No,” “Not Applicable.” Do not leave blank.]	Floating, settled, or suspended solids
[Select “Yes,” “No,” “Not Applicable.” Do not leave blank.]	Other obvious indicators of stormwater pollutants:
Weather at time of this monitoring event?	[Select applicable weather condition.] Temperature at Time of Monitoring: [Insert temperature] degrees Fahrenheit
Have any discharges occurred since the last monitoring event?	[Select discharge language]

Personnel Training and Qualifications Log

Company:
Responsible Party:	[Insert name of individual who prepared this Sampling and Analysis Plan.]
Address:
Phone:
E-Mail:

Sampling Equipment Training

As a member of the Monitoring Team, I have been trained to operate and record Monitoring equipment listed here:

[Select “Yes” or “No.” Do not leave blank.]	Turbidity meter
[Select “Yes” or “No.” Do not leave blank.]	pH meter
[Select “Yes” or “No.” Do not leave blank.]	Clean technique
[Select “Yes” or “No.” Do not leave blank.]	Chain of custody
[Select “Yes” or “No.” Do not leave blank.]	Preservation
[Select “Yes” or “No.” Do not leave blank.]	Calibration procedures
[Select “Yes” or “No.” Do not leave blank.]	Field note documentation
[Select “Yes” or “No.” Do not leave blank.]	Other ([Insert Type])

I also have the following training credentials or professional certifications demonstrating my abilities to perform Monitoring on this project:

[Select full suite of professional registrations. Delete those that are not applicable. Use the “Other” category to list registrations listed as options here.]