Spill Prevention and Response Plan

For
[Insert project name.]

Federal Aid No.:	[Insert no.]
ADOT Project No.:	[Insert no.]
ADOT District:	[Insert District Location]

Prepared by:
[Insert name.]
[Insert company/organization.]
[Insert street address.]
[Insert city, state zip code.]

Arizona Department of Transportation
207 S. 17th Avenue
Phoenix, AZ 85007-3213

Contents

1.	Introduction	2

2.	Personnel (SPILL Team)	2

Spill Team	2

Training	2

Hazardous Materials Stored On-Site	2

3.	Hazardous Materials Handling/Labeling	2

Delivery/Transfer	2

Storage/Labeling	2

Control Measures	2

4.	Spill Response	2

If Any Personnel Come in Direct Contact with a Hazardous Material	2

Discovery of a Spill	2

List of Tables

Table 1: Phone Tree	2

Table 2: Hazardous Materials Stored On-Site	2

Disclaimer: This Spill Prevention and Response Plan Template was designed with the intent to provide guidance and a format for Plan development and to assist a Plan writer with necessary elements required under the EPA and ADEQ Construction General Permit(s) Part 7.2.6.b.viii and Part 3.5.5. respectively. It is the responsibility of the Contractor/Operator to include all correct and proper information, understand the CGP requirements and create a document that meets regulatory compliance. Certification I certify under penalty of law that I have personally examined and am familiar with the information submitted in this document, and that based on my inquiry of those individuals responsible for obtaining this information, I believe that the submitted information is true, accurate, and complete.	Name:	[Insert applicable responsible-party name.]
Title:	[Insert applicable title.]
Operator’s Signature	[Select submittal date.]
Table 3: Fuel Transfer Procedure Checklist	2

Introduction

This Spill Prevention and Response Plan (SPRP) has been written to ensure implementation of control measures that will be used to reduce pollutants discharges from the project site, assures compliance with the terms and conditions of EPA and ADEQ Construction General Permit(s) Part 7.2.6.b.viii and Part 3.5.5. respectively. The SPRP identifies the responsible party or parties for on-site SPRP implementation. The site-specific Spill Prevention and Response Plan will be on-site as part of the SWPPP whenever construction or support activities are actively underway and will be available to the EPA or to any other federal, state, tribal, or local authority having jurisdiction over the project.

Personnel (SPILL Team)

The EPA and ADEQ Construction General Permit(s) require qualified personnel and emergency response. Where a leak, spill, or other release occurs that contains a hazardous substance or oil in an amount equal to or in excess of a reportable quantity established under either 40 CFR Part 110, 40 CFR Part 117, or 40 CFR Part 302, the operator shall immediately notify ADOT resident engineer.

Designated qualified person(s) have been identified below that are accountable for spill prevention and response. Within seven (7) calendar days of knowledge of a release, operators shall complete the spill control report log and keep in the current SWPPP within Attachment 11. Do note that Local requirements may necessitate additional reporting of spills or discharges to local emergency, public health, or drinking water supply agencies.

Spill Team

The trained and authorized personnel for this project is [Insert Rep’s Name].

Company:	[Insert company name.]
Title	[Insert title.]
Phone:	[Insert phone number (111-222-3333).]
E-Mail:	[Insert hyperlinked e-mail address.]
Responsibilities	Supervise and direct all activities pertaining to [Insert Project Name], related to all components described in this plan.

Training

All Spill Team personnel are knowledgeable in spill prevention techniques, including:

Inspecting for evidence of a spill or leak;

Inspecting the outside of the container for signs of deterioration, discharges, or accumulation of oil inside containment areas;

Checking equipment gauges for abnormal operating conditions;

Inspecting Secondary Containment devices for rips, leaks, deterioration, etc.

Spill reporting, including reportable quantities established under either 40 CFR Part 110, 40 CFR Part 117, or 40 CFR Part 302.

ADOT may at any time request evidence that Spill team members are sufficiently qualified to carry out spill prevention and reporting tasks.

Table 1: Phone Tree
Resident Engineer
[Insert Name] [Insert Title] [Insert Address] [Insert Phone No.]
District Environmental Coordinator
[Insert Name] [Insert Title] [Insert Address] [Insert Phone No.]
Erosion Control Coordinator (SPRP Team)
[Insert Name] [Insert Title] [Insert Address] [Insert Phone No.]
Local Fire Department
[Insert Name] [Insert Rep. Title] [Insert Address] [Insert Phone No.]
Spill Remediation Contractors
[Insert Name] [Insert Rep. Title] [Insert Address] [Insert Phone No.] [Insert ID No.]

Hazardous Materials Handling/Labeling

Hazardous Materials Stored On-Site

The following hazardous materials are stored on site:

Table 2: Hazardous Materials Stored On-Site
Material Type	Type of Storage and Volume	Total Volume	Control Measure	Dimension Calculations and/or Capacity
[Insert type of material being stored on-site.]	[Insert type of storage used (ex. secondary containment, etc.) and the volume each storage vessel contains.]	[Insert the total amount of this material stored on site.]	[Insert the control measure used for this material.]	[Insert the dimension calculations and/or capacity.]

Delivery/Transfer

All hazardous material deliveries will be received at a predetermined location. The Contractor will ensure that the vendor understands the site layout and knows the procedures for entering the site and unloading product(s). These delivery sites have been identified on the SWPPP's site map (Attachment 2) and locations are listed below.

Location A: [Choose loading/unloading area]

Location B: [Choose loading/unloading area]

The transfer of fuels, oil, or other materials will be completed by personnel trained in discharge prevention practices. The Spill Team is responsible for ensuring all related operators are knowledgeable in this area. The driver or receiving personnel are to always remain with the vehicle while substances are being transferred.

Table 3 is a checklist that provides standard best management practices during transfers of fuel and most other liquids.

Table 3: Fuel Transfer Procedure Checklist
Time	Procedure
Before loading/ unloading	Visually check all hoses for leaks. Verify that enough volume is available in the tank to receive the load. Secure the tank vehicle with wheel chocks and interlocks. Make sure that the vehicle’s parking brakes are set. Install drip pan below transfer. Check for proper alignment of valves and proper functioning of the pumping system. If filling a tank truck, inspect the lowermost drain and all outlets. Establish all electrical grounding before connecting to the fuel transfer point. Turn off cell phone or leave in the cab.
During loading/ unloading	Driver must stay with the vehicle at all times during loading/unloading activities. Periodically inspect all systems, hoses and connections. When loading, keep internal and external valves on the receiving tank open along with the pressure relief valves. When making a connection, shut off the vehicle engine. Monitor the liquid level in the receiving tank to prevent overflow. Monitor flow meters to determine rate of flow. When topping off the tank, reduce flow rate to prevent overflow.
After loading/ unloading	Make sure the transfer operation is completed. Close all tank and loading valves before disconnecting. Securely close all vehicle internal, external, and dome cover valves before disconnecting. Disconnect grounding wires. Make sure the hoses are drained to remove the remaining oil before moving them away from the connection. Remove drip pan. Cap the end of the hose and other connecting devices before moving them to prevent uncontrolled leakage. Remove wheel chocks and interlocks. Inspect the lowermost drain and all outlets on tank truck prior to departure. If necessary, tighten, adjust, or replace caps, valves, or other equipment to prevent oil leaking while driving.

Safety Data Sheets (SDS) sheets of materials onsite will be accessible at all times, and all personnel will be informed of where they can find such information.

Storage/Labeling

Materials shall be stored in their original containers and the original product labels shall be maintained in place in a legible condition. Damaged or otherwise illegible labels shall be replaced immediately. Only trained Spill Team personnel will plainly label containers as “Used Oil,” “Spent Solvents,” “Fertilizers and Pesticides,” etc. If damaged or removed, upon discovery, reprint the label from the manufacturer and immediately reaffix the label. No markers, pens, pencils will be used for labeling.

Store containers a minimum of 50 feet from protected surface waters, constructed or natural site drainage features, and stormwater inlets. If infeasible, ensure justification is noted in the SWPPP and store as far as possible from both natural and man-made water conveyances.

Control Measures

Storage, preparation, and mixing shall be accomplished in secondary containment facilities. Each secondary containment shall have sufficient capacity to contain 10% of the volume of containers or the volume of the largest container, whichever is greater and shall include a floor and wall constructed to be impervious to the materials contained therein for a minimum contact time of 72 hours. All secondary containment facilities shall have protection from wind, snowmelt, and rain and be maintained free of accumulated rainwater and spills. Should rain or snowmelt accumulate in containment, dewatering must occur using ADOT approved testing. All testing records will be submitted to ADOT prior to dewatering. All dewatering must remain on-site and not allowed off property unless written approval is received from the Resident Engineer beforehand.

Spill Kits have been strategically placed throughout the construction site to ensure easy access. Wherever hazardous materials are stored, spill clean-up materials shall be within 30 feet. The Spill Team is responsible for instructing all employee(s) on where these are located and that spill kits are properly stocked.

Included in all spill kits at minimum are the following items:

⦁	First aid and clean up instructions

⦁	Personal protective equipment

⦁	Absorbent materials

⦁	Disposal tools

Spill Response

The actions listed in this Section are to be taken within 15 minutes after the discovery of a hazardous material spill. No employee(s) at any time will attempt to respond to a hazardous material release that is outside their level of training.

If Any Personnel Come in Direct Contact with a Hazardous Material:

If Skin contact: Wash affected area with hand cleaner. Follow with a wash of soap and water.

If Eye contact: Flush gently with water for 20 minutes.

If irritation occurs, get medical attention.

(Note: The manufacturer's label and SDS sheet both contain valuable information in regard to first aid response)

Discovery of a Spill:

If incidental (release of a hazardous substance that does not pose a significant safety or health hazard to employees in the immediate vicinity or to employees cleaning it up, does not have the potential to become an emergency within an hour, is limited in quantity, exposure potential or toxicity), stop the spill, notify Spill Team Members within 15 minutes, and clean the spill up promptly following the specific procedures laid out in the SDS.

If more than incidental, prevent exposure to anyone on site and notify the SPILL TEAM and ADOT within 15 minutes. This includes if a spill goes offsite or, if during construction, external incidents occur (i.e. public vehicle wrecks, semi-truck releases) within the project boundaries and release fuels. Additional contacts may include:

(602) 257-1563: ADOT Traffic Operations Center, or

(800) 379-3701: Arizona Department of Public Safety's Hazardous Materials Response Unit (HMRU)

Other relevant outside agency numbers include:

(602) 771-2330, or toll free at (800) 234-5677. ADEQ Emergency Response Duty Office

(800) 424-8802 National Response Center (NRC)

IMPORTANT: The decision to contact any non-emergency outside agency shall be made by the Spill Response Team member(s) or an ADOT official ONLY.

Once the spill is properly remediated, complete the Spill Control Report Log located in Attachment 11 and submit to the ADOT RE (see Table 1: Phone Tree) as soon as practicable. Retain the report log in Attachment 11.