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Proof of Identity Requirements

Proof of Identity Requirements

Find your organization below and gather the required documents needed for your application.

General Businesses (LLC or Corporation)

What you’ll need:

  • Articles of Organization or Incorporation
  • Proof of DBA/Trade Name (if applicable)
  • EIN Issuance Letter from the IRS
  • Driver’s License (Designated Organization Administrator)

Non-Profit Organizations

What you’ll need:

  • Articles of Organization or Incorporation
  • Proof of DBA/Trade Name (if applicable)
  • EIN Issuance Letter from the IRS
  • IRS Form 990 (officers must be listed and verifiable)
  • Driver’s License (Designated Organization Administrator)

Government Entities (City, State, County, Federal)

What you’ll need:

  • Agency Organization Chart (to verify authorized signers)
  • Government Information Letter 4076C (if EIN verification is needed)
  • Driver’s License (Designated Organization Administrator)

Trusts or Estates

What you’ll need:

  • Certification of Trust or full Trust document
    • MVD Form 96-2002 is not accepted as a substitute
  • Court document appointing Personal Representative (for estates)
  • Driver’s License (Designated Organization Administrator)

Towing Companies & Storage Yards

What you’ll need:

  • Articles of Organization or Incorporation
  • Proof of DBA/Trade Name (if applicable)
  • EIN Issuance Letter from the IRS
  • Driver’s License (Designated Organization Administrator)
  • Proof of registration or truck inspection with AZ Department of Public Safety

Private Investigators & Attorneys

What you’ll need:

  • Articles of Organization or Incorporation
  • Proof of DBA/Trade Name (if applicable)
  • EIN Issuance Letter from the IRS
  • Driver’s License (Designated Organization Administrator)
  • Private Investigator license and/or BAR license
    • Required to request Motor Vehicle Records per ADOT Permissible Use

 

Financial Institutions, Lenders, or Lienholders (ELT)

What you’ll need:

  • Articles of Organization or Incorporation
    • You can also use documentation from NCUA, FFIEC, or FDIC
  • Proof of DBA/Trade Name (if applicable)
  • EIN Issuance Letter from the IRS
  • Driver’s License (Designated Organization Administrator)
  • An Electronic Lien and Title (ELT) from an approved provider

Motor Carriers (IRP/IFTA)

What you’ll need:

  • Articles of Organization or Incorporation
  • Proof of DBA/Trade Name (if applicable)
  • EIN Issuance Letter from the IRS
  • Driver’s License (Designated Organization Administrator)

Before you apply:

  • If you are a process agent for other Motor Carriers, please make sure you are already listed as a contact for that account before requesting access. 

Aircraft Organizations

What you’ll need:

  • Articles of Organization or Incorporation
  • Proof of DBA/Trade Name (if applicable)
  • EIN Issuance Letter from the IRS
  • Driver’s License (Designated Organization Administrator)

Professional Driving Schools

What you’ll need:

  • Articles of Organization or Incorporation
  • Proof of DBA/Trade Name (if applicable)
  • EIN Issuance Letter from the IRS
  • Driver’s License (Designated Organization Administrator)

After setup, you’ll complete a few additional steps to access the Professional Driving School tools.

Transporters

What you’ll need:

  • Articles of Organization or Incorporation
  • Proof of DBA/Trade Name (if applicable)
  • EIN Issuance Letter from the IRS
  • Driver’s License (Designated Organization Administrator)

After setup, you’ll complete a few additional steps with the Transporter team.

Good to know

A recent W-9 may be accepted instead of an EIN letter, but if there’s a mismatch, you may be asked to provide the official IRS letter.