Inactive Projects

Responsible fiscal control requires closing out projects in a timely manner to prevent funds from becoming idle and projects becoming inactive.

Inactive projects represent state, regional, local and/or federal funding that could be applied to other projects, thereby improving Arizona’s transportation infrastructure and the fiscal stewardship. The objective of this policy is the efficient use of funding for projects across the state, while providing opportunities to more effectively apply available funding to those projects ready to proceed forward.

ADOT strives to keep all programmed projects advancing on schedule and is committed to working with LPAs, COGs/MPOs and other stakeholders to accomplish that mission. Foremost to this is communication among the project team, Project Manager, Financial Management Services (FMS) and others to effectively track project progress, identify points of concern and deploy countermeasures to ensure that projects advance and that funds are being applied to their most effective use.

Nothing in this policy shall restrict a de-authorized project from again seeking authorization once the project is ready to proceed.

FIN-8.01 Inactive Projects Policy
FMS Technical Bulletin 18-01 Inactive Projects

151 – 180 Days Inactive Phase Report by Month
Monthly Section	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sept

Please review the 151 – 180 Days Inactive Phase Report. Request an invoice payment from responsible party. If you are currently working on the phase, please submit hours worked on the phase on your Timesheet. If the phase is complete send a project completion memo to [email protected]. If the project related to the phase is not moving forward please notify [email protected].

Inactive Phases over 180 days Reports by Month
Monthly Section	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sept

Please review the Inactive Phases over 180 days Report. Action must be taken for the phases on this report. Request an invoice payment from responsible party. If you are currently working on the phase, please submit hours worked on the phase on your Timesheet. If the phase is complete send a project completion memo to [email protected]. If the project related to the phase is not moving forward please notify [email protected].