Civil Rights

Contractor Compliance Program: External EEO

The Arizona Department of Transportation (ADOT) is required to ensure that contractors and subcontractors performing work on federal aid construction contracts do not discriminate in employment and contracting.

ADOT administers a Contractor Compliance Program to meet Federal Highway Administration (FHWA) regulations. In accordance with 23 CFR Part 230, ADOT maintains the responsibility to monitor contractor equal employment opportunity (EEO) compliance efforts. The specific Required Contract Provisions (FHWA-1273) are applicable to all contractors and subcontractors who hold Federal or Federal-aid contracts of $10,000 or more.

ADOT’s External Civil Rights Group is responsible for developing and implementing the External EEO Contractor Compliance Program.

Contractor Compliance Program Plan

The Contractor Compliance Program Plan identifies the implementation of the equal employment opportunity contract compliance program, procedures, and compliance reviews.

  • Contractor Compliance Program Plan

Contractor Compliance Reviews

Contractor Compliance Reviews are performed on ADOT projects to ensure that contractor’s and subcontractor’s comply with the Equal Employment Opportunity and Affirmative Action requirements in their federal-aid highway construction contracts. These are comprehensive reviews conducted by ADOT Civil Rights Office to determine compliance. 

The review process consists of the following components:  Planning, Contractor Notification Preliminary Analysis, On-site Verification and Interviews, Exit Conference, Compliance Determination and where necessary, Corrective Action.

EEO Contract Complaints

The Arizona Department of Transportation (ADOT) and its contractors shall not discriminate in the award and performance of federal aid contracts. ADOT will advise each contractor, through state contract specifications, (FHWA 1273) that failure to carry out these requirements shall constitute a breach of contract and may result in termination of the contract or such remedy, as ADOT deems appropriate.

Contractors are responsible for not only the Equal Employment Opportunity compliance of their own company, but also the compliance of their subcontractors. 

Complaint forms can be faxed, emailed, or mailed, upon request.

A signed, written complaint must be submitted within 180 days of the alleged discriminatory act (or latest occurrence). Complaints may be filed with these agencies:

All complaints should contain these elements:

  • The name, address, telephone number and signature of the complainant
  • The facts and circumstances surrounding the claimed discrimination, including date of allegations, and the basis of the complaint (e.g., race, color, national origin, disability)
  • Any names of persons, if known, whom the investigator could contact for additional information to support or clarify the allegations
  • The corrective action being sought by the complainant

If you require assistance completing a complaint form, please contact 602.712.8946.

Resources:

Contact Us

Any questions or comments about ADOT’s Contractor Compliance Program can be directed to:

ADOT Civil Rights Office
206 S. 17th Ave., MD 155A
Phoenix, AZ 85007

Phone: 602.712.8946

Krystal Smith
Civil Rights Compliance Manager

Stephanie Ortiz
Contractor Compliance Program Manager

Kristhy Duverney
Contractor Compliance Specialist

 

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