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Q: Can we get reimbursed for in-kind expenses from the AZ SMART Fund?

A: Yes. However, non-cash contributions must meet all of the following criteria:

  • Identified in the AZ SMART application;
  • Were incurred after September 24, 2022;
  • Are tracked by, and verifiable from, the Applicant's records (such records will be required to be submitted for reimbursement);
  • Are not included as contributions for any other state or federal award; and
  • Are necessary and reasonable for accomplishment of Project or program objectives.

Q: The design for my project began after September 24, 2022 and we have already incurred and paid design expenditures. Could I apply to the AZ SMART Fund for reimbursement of these expenditures?

A: Yes. If the application is approved by the State Transportation Board, invoices and proof of payment will be required before reimbursement can be made.

Q: I applied for a federal grant before September 24, 2022 but the grant has not yet been awarded by the federal agency. Could I apply to the AZ SMART Fund to cover the match for the grant?

A:Yes, as long as the federal grant has not yet been awarded, the match could be provided by the AZ SMART Fund if approved by the State Transportation Board.

Q: I applied for and was awarded a federal grant before September 24, 2022, but the federal grant agreement is not yet executed. Could I apply to the AZ SMART Fund to cover the match for the grant?

A: Yes, as long as the federal grant agreement has not been executed prior to the date of an award being approved by the State Transportation Board. If the federal grant agreement has already been executed, the match cannot be provided by the AZ SMART Fund.

Q: Can the AZ SMART Fund reimburse me for expenditures I incurred and paid for eligible uses prior to the effective date of the program (September 24, 2022)?

A: No. The legislation establishing the AZ SMART Fund did not allow for retroactive reimbursements. Only expenditures incurred and paid after September 24, 2022 are eligible to be included in an application for the AZ SMART Fund.

Q: Can I self-administer my grant project?

A: It depends on the eligible use(s) for which the Applicant applies:

Developing and submitting a federal grant - Yes, all Applicants are responsible for procuring their own consultant and administering the services provided

Non-federal match for a federal grant - ADOT will administer the project if an Applicant is successful in securing a federal grant award, unless the federal grant allows and the Applicant elects to be a direct recipient. ADOT project development administration fees will apply to all ADOT-administered projects.

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