Annual DBE Update

Annual DBE Update

DBE Annual Declaration of Eligibility (DOE)

DBE certified firms are required to submit an annual DOE every year on the anniversary of their original certification. This includes a new signed DOE along with the specified documentation in § 26.65(a), including the firm's gross receipts for the most recent fiscal year. This can consist of the filed federal business tax return, or all income-related portions of one or more (when there are affiliates) signed Federal income tax returns as filed, or an audited financial statement signed by a CPA.

The Annual Updates are due from each certified firm as follows:

  • DBE firms with names starting with A-J must submit an Annual Update by April 1 of the current year.
  • DBE firms with names starting with K-Z must submit Annual Update by Oct. 1 of the current year.

Email reminders will be sent out beginning 45 days before the DOE due date . Firms that do not submit their annual DOE by the required date may have their DBE certification suspended or removed for failure to cooperate with program requirements.

To access the DBE Annual DOE online application, please follow these steps:

  1. Go to ADOT DBE and OJT Online Reporting System (DOORS), formerly known as the ADOT DBE System.
  2. Click on the “Apply for / Renew DBE Certification” button. Under the green “Renew Your Certification” heading, login to your profile or click on “lookup account” if you can’t remember your login information. Please note your username is your email address.
  3. Click on the “Apply for Certification/Registration” link on the top right hand corner of the page under the “Key Actions” section.
  4. Read the entire Online Application page and then select the appropriate options at the bottom of the screen.
  5. Once you have selected the primary location of your firm (in AZ or another state) then select “Submit Annual No Change Affidavit” application.
  6. Complete each section of the application as required, making sure to read and verify that all requested information is provided and accurate.
  7. Download or upload mandatory documentation when requested. Download the "Declaration of Eligibility", complete and sign it.
  8. Once all information and documentation is entered and uploaded, click the “Sign” button and then “Submit” to complete the application.
  9. The email reminders that are sent before the due dates will have step-by-step instructions on how to complete the Annual Update for you to reference.

If you have any questions, please feel free to contact our office at 602-712-7761 or for technical assistance with the website, please submit a support ticket located in the upper right-hand corner titled “Help/Support”.