Terms and Conditions - ADOT Auction

Terms and Conditions - ADOT Auction

Effective July 1, 2014, ADOT Equipment Services will conduct all vehicle and equipment auctions online.

There is a full list of Terms and Conditions on the equipment’s bid page at Public Surplus.


Guarantee Waiver

All property is offered for sale "as-is, where-is". The Arizona Department of Transportation (ADOT) makes no warranty, guaranty or representation of any kind, expressed or implied, as to the merchantability or fitness for any purpose of the property offered for sale. The Buyer is not entitled to any payment for loss of profit or any other money damages - special, direct, indirect, or consequential.


Description Warranty

The description of property offered for sale has been compiled from available data and there is no guarantee or warranty on the part of ADOT as to number, condition, or quality of any property offered. Refunds or adjustments will not be made. Verbal comments by custodians of the property concerning the condition of property are not considered an ADOT representative, nor will any comments be grounds for disputing an award of property. Items purchased should be inspected by a qualified professional prior to being operated or used.


Consideration of Bid

ADOT reserves the right to reject any and all bids and can withdraw sale items listed. Further, "An employee of the owning or disposing agency shall not directly or indirectly purchase or agree with another person to purchase surplus property if that employee is or has been directly or indirectly involved in the purchase, disposal, maintenance or preparation for sale of surplus property." (Arizona Administrative Code R2-15-303.E.5)

Notice of Award

Successful bidders will receive a Notice of Award by email from the Public Surplus website. ADOT will send a confirming email to the successful bidder with payment instructions.

Property will not be released by ADOT until payment has been collected in full. ADOT cannot be held responsible for late payments.

ADOT will notify the successful bidder upon receipt of payment. You may then contact the responsible party listed for that item and arrange for a mutually convenient pick up time. You will need to bring the payment receipt or the auction item(s) will not be released to you.

If you are picking up an item for someone else, you will need a copy of the sales receipt showing the item was paid in full (photo copies are acceptable) plus a note from the actual "successful bidder" specifically naming you as their authorized representative. You will also be required to show your personal ID.


Vehicle Titles

ADOT will issue a title or certificate upon receipt of payment. Titles may be subject to any restrictions as indicated within the item description on the auction website. Open titles cannot be issued and ADOT auction services will not issue replacement titles.



Bidders can be removed from bidding by “Default.” Default shall include (1) failure to observe these terms and conditions; (2) failure to make good and timely payment; or (3) failure to remove all items within the specified time. Default may result in termination of the contract and suspension from participation in all future sales until the default has been cured. If the bidder fails in the performance of their obligations, ADOT may exercise such rights and may pursue such remedies as are provided by law.


Acceptance of Terms and Conditions

By submitting a bid, the bidder agrees that they have read, fully understand and accept these Terms and Conditions of Online Sales, and agree to pay for and remove the property, if the bid is accepted, by the dates and times specified