Federal Forms and Provisions
Federal Forms and Provisions
When utilizing federal-aid funding ADOT Procurement must comply with all DBE regulations and guidelines contained in 49 CFR Part 26 as well as ADOT Disadvantage Business Enterprise Policy SUP-3.05. Procurement Compliance staff is available to provide guidance, and oversight of DBE compliance issues, clarification of procedures, and answers to questions as needed. Call 602.712.2089 or email the Procurement Compliance.
To help ensure the use of the correct and most current forms, users should download these forms from this page, as they are updated from time-to-time.
Forms
Construction Race Conscious (With Goal)
| Form | Description | Due Date |
|---|---|---|
| Bidder/Offeror Assurance | Document submitted to confirm the bidder will or will not meet the required DBE goal | With solicitation response |
| Certificate of Good Faith Efforts | Document required when bidder is unable to meet DBE goal | 5th calendar day by 4:00 after bid opening date when unable to meet goal |
| Intended Participation Affidavit | Document containing individual DBE participation | 5th calendar day by 4:00 after bid opening date |
| Intended Participation Affidavit Summary | Document summarizing the all DBE participation | 5th calendar day by 4:00 after bid opening date |
| Bidder/Proposers | Email response confirming bidder/proposer list entered in AZUTRACS | With solicitation response |
| Buy America | Certification form for steel, iron or manufactured products | With solicitation response |
| Substitution or Termination Request | Document required to request approval to change or terminate DBE subcontractor | As needed |
| Certificate of Final Payment | Document attesting that the DBE subcontractors have been paid | No later than 30 days after DBE(s) receive final payment |
Construction Race Neutral (Without Goal)
| Form | Description | Due Date |
|---|---|---|
| Buy America | Certification form for steel, iron or manufactured products | With solicitation response |
| Certificate of Final Payment | Document attesting that the DBE subcontractors have been paid | No later than 30 days after DBE(s) receive final payment |
Non-Construction Non-Engineering Race Neutral (Without Goal)
| Form | Description | Due Date |
|---|---|---|
| Buy America | Certification form for steel, iron or manufactured products | With solicitation response |
| Certificate of Final Payment | Document attesting that the DBE subcontractors have been paid | No later than 30 days after DBE(s) receive final payment |
Services (With Goal) - Project Specific
| Form | Description | Due Date |
|---|---|---|
| Professional Services Project Specific Goal Commitment | Document submitted to confirm the offeror will meet the required DBE goal | With solicitation response |
| Certficate of Good Faith Efforts | Document required when bidder is unable to meet DBE goal | With solicitation response when unable to meet goal |
| Intended Participation Affidavit | Document containing individual DBE participation | With solicitation response |
| Intended Participation Affidavit Summary | Document Summarizing the all DBE participation | With solicitation response |
| Bidder/Proposers List | Email response confirming bidder/proposer list entered in AZUTRACS | With solicitation response |
| Buy America | Certification form for steel, iron or manufactured products | With solicitation response |
| Substitution or Termination of Request | Document required to request approval to change or terminate DBE subcontractor | As needed |
| Certificate of Final Payment | Document attesting that the DBE subcontractors have been paid | No later than 30 days after DBE(s) receive final payment |
Services (Without Goal) - Project Specific
| Form | Description | Due Date |
|---|---|---|
| Buy America | Certification form for steel, iron or manufactured products | With solicitation response |
| Certificate of Final Payment | Document attesting that the DBE subcontractors have been paid | No later than 30 days after DBE(s) receive final payment |
Services (With Goal) - On-Call
| Form | Description | Due Date |
|---|---|---|
| Professional Services On-Call Goal Commitment | Commitment to meet the goal for each task assignment | With solicitation response and with each task assignment |
| Certficate of Good Faith Efforts | Document required when bidder is unable to meet DBE goal | With task assignment response when unable to meet the goal |
| Intended Participation Affidavit | Document containing individual DBE participation | With task assignment response |
| Intended Participation Affidavit Summary | Document summarizing the all DBE participation | With task assignment response |
| Bidder/Proposers List | Email response confirming bidder/proposer list entered in AZUTRACS | With solicitation response |
| Buy America | Certification form for steel, iron or manufactured products | With solicitation response |
| Substitution or Termination Request | Document required to request approval to change or terminate DBE subcontractor | As needed |
| Certificate of Final Payment | Document attesting that the DBE subcontractors have been paid | No later than 30 days after DBE(s) receive final payment |
Services (Without Goal) - On-Call
| Form | Description | Due Date |
|---|---|---|
| Buy America | Certification form for steel, iron or manufactured products | With solicitation response |
| Certificate of final payment | Document attesting that the DBE subcontractors have been paid | No later than 30 days after DBE(s) receive final payment |
Provisions
Construction Race Conscious (With Goal)
Services Race Conscious (With Goal)
Construction Race Neutral (Without Goal)
Services Race Neutral (Without Goal)
Non-Construction Non-Engineering Race Neutral (Without Goal)