How do I realign funds on a CPFF contract?
Submit a written request to the project manager for realignment with justification and changes in categories.
How do I add a new subconsultant to a CPFF, Lump Sum design or Lump Sum by Task Order contract?
Submit a written request and Add/Remove Subconsultant Form to the ADOT Project Manager. Adding a new subconsultant requires a certified payroll.
How is the work of a firm classified? As a subconsultant or a direct expense on a contract?
A subconsultant is a firm providing professional services on a contract; they make decisions, perform analyses or make recommendations. A direct expense is anyone who provides a service but does not make recommendations or perform analyses.
Does a subconsultant need to be prequalified?
No. While encouraged, only the primary consultant needs to be prequalified.
Do I need to submit supporting documents on a payment report for a Lump Sum by Task Order/CPFF/Lump Sum by Design type contract?
Yes. The paperwork varies by contract type.
Can I change the overhead rate during the course of a contract?
The answer to this question is determined by contract type. Contact ECS at [email protected].
Can I increase the rates on a contract when my yearly increases come into effect?
No. Rates are set for the life of the contract and are only eligible for an increase once the contract is 5-years past the Notice to Proceed date. Contact ECS to determine if you are eligible at [email protected]
My question is not on the list above. Whom do I contact?
Email your question to [email protected]
How long do I need to keep my files?
Keep your files for five years after the contract closed date.
Is my contract subject to a final audit?
All contracts are subject to audit.