Can I change the overhead rate during the course of a contract?
The answer to this question is determined by contract type. Contact ECS at [email protected].
Can I increase the rates on a contract when my yearly increases come into effect?
No. Rates are set for the life of the contract and are only eligible for an increase once the contract is 5-years past the Notice to Proceed date. Contact ECS to determine if you are eligible at [email protected]
My question is not on the list above. Whom do I contact?
Email your question to [email protected]
How long do I need to keep my files?
Keep your files for five years after the contract closed date.
Is my contract subject to a final audit?
All contracts are subject to audit.
What do I have to submit to ADOT when closing out a contract?
Submit a final invoice and the requirements listed on the Closeout Letter.
What do I do if there is more work to be done and my contract is about to expire?
Request a time extension from your project manager.
What should be included with the Progress Payment Reports to ensure that it’s not returned or delayed?
In your Progress Payment Report, include correct format, work hours expended and supporting documents for compliance and cost.
How can I register for an electronic Automatic Deposit of payment?
Go to the General Accounting Office website. Go to ACH Vendor Authorization - Form to set-up Automated Payment Processing
When should Progress Payment Reports be submitted?
Submit a Progress Payment Report once a month.