Key ADOT Departments and Contacts - Guide to Getting your Questions Answered

Key ADOT Departments and Contacts - Guide to Getting your Questions Answered


ADOT is a very large organization with contracting, procurement, contract management and payment functions distributed across different departments. ADOT is managed by Director Jennifer Toth who was appointed by the Governor. Director Toth works alongside a strong executive team. ADOT has headquarters in Phoenix and staff in seven districts and various field offices throughout the state. The complexity of the organization can initially seem daunting when trying to understand how to find, bid on, win and perform work with ADOT and who to talk to if you need help.

This page will attempt to clarify how ADOT is organized and identify some useful contacts. In addition, it explains how ADOT funds local public agency contracts (contracts using ADOT-related funds for local cities, counties and other local governments). Because ADOT initially receives federal or state funds and then distributes that money to local agencies, we refer to those local agencies as “subrecipients” or Local Public Agencies.

This section is organized into several areas:


Small and Disadvantaged Business Supportive Services

The Business Engagement and Compliance Office (BECO) is responsible for ensuring that ADOT, its subrecipients, contractors and consultants achieve full compliance with all applicable federal regulations related to disadvantaged and small business inclusion, equal and fair employment opportunity in contracting and on-the-job training for women and minorities in the construction trades.

The Business Engagement and Compliance Office implements

  • the Disadvantaged Business Enterprise (DBE) program, including DBE Certification, SBC Registrations, AZUTRACS Vendor Registration, DBE and Small Business Development and Supportive Services, and DBE Contract Compliance.
  • contractor compliance with equal employment regulations.
  • on-the-job training classes, employment counseling, placement and supportive services for women, minorities, veterans and economically disadvantaged individuals. 

You can contact BECO by phone at 602.712.7761 with any questions about the above programs or to schedule a business assessment. 

The full BECO staff contact list can be found on the ADOT website.


Architectural and Engineering Design Services

This tab provides an overview and contact information for groups and agencies involved in architectural and engineering design services projects.

Engineering Consultants Section

The Engineering Consultants Section (ECS) oversees architectural and engineering design contracts. They oversee all stages of the contract, including, advertisement, selection, cost negotiations, contract management, approving payments and contract closeout. While ECS always oversees the contract, different staff within ECS may be in charge of the contract at different stages.

ECS can be reached by phone at 602.712.7525.

For more information contact Engineering Consultants.

It’s important to know that, once a contract has been advertised, any questions about that project must be submitted in writing to the contract specialist assigned to that contract. For questions about specific advertised projects, you can generally find the necessary contact information within the advertisement itself.

Each design contract is assigned to a Contract Specialist.  When you contact ECS to ask questions about a contract before it is advertised or after it has been awarded and is active, be sure to mention the contract number and you will be connected to the Contract Specialist in charge of your contract.

Audit and Analysis

The Audit and Analysis section has three teams: revenue audits, external audits, and internal audits. The revenue team and internal team are generally involved in non-construction related work. Any interaction with the Audit and Analysis department will likely be with the external audits team.

The external audits team performs pre-award audits of engineering and design firms, incurred cost audits of engineering and design firms, cost audits of utility and railroad projects done for transportation-related reasons and charged to ADOT, and indirect cost allocation plans of local metropolitan planning agencies.

If you have a general question about Audit and Analysis and the services they provide, please call the program project specialist at 602.712.7734.

For more information contact Audit and Analysis.

Project Management Group

The Project Management Group is comprised of Project Managers that provide project development, management services and support information for design and construction projects across the state.  Project Managers often manage design contracts and related services for projects up to the time they are advertised as a construction project.  Once the construction contract is awarded, the projects are assigned to a Resident Engineer in one of seven ADOT Districts.

Firms are encouraged to contact Project Managers to ask questions about upcoming projects before they are advertised, or to work closely with them if your firm is the Prime Consultant on an ADOT architectural or design project/contract.

For more information contact Project Management Group.

Traffic Group

The Traffic Group is responsible for traffic engineering statewide. Among other things, they administer consultant contracts for traffic related engineering tasks.

Their phone number is 602.712.7766.

For more information and further description of the traffic group’s role, contact Traffic Engineering and Construction.

Roadway Engineering

Roadway Engineering is responsible for roadway and drainage design and development. They also set roadway standards, policies and procedures.

Their phone number is 602.712.7360, and they can be reached by email at [email protected]

For more information contact Roadway Engineering

Environmental Planning

The Environmental Planning Group provides services related to environmental clearances, water resources, air quality and other technical assistance and education to ADOT staff and external customers. They also manage on-call contracts to provide environmental services on a variety of ADOT contracts.

Firms are encouraged to contact Project Managers to ask questions about upcoming projects before they are advertised, or to work closely with them if your firm is the Prime Consultant on an ADOT project. 

The environmental planning central office can be reach by phone at 602.712.7767.

For more information contact Environmental Planning.

Utility and Railroad Engineering

The Utility and Railroad Engineering Group provides statewide utility clearances, administrates the federal railroad/highway crossing improvement program, and works with utility coordinators and railroad companies when ADOT or federal-aid projects involve utilities or railroads.

Their phone number is 602.712.8161.

For more information contact Utility and Roadway Engineering.

Engineering Survey

The Engineering Survey Group provides aerial photography, engineering surveys and topographic maps to assist designers in the selection and design of ADOT projects.

For more information contact Engineering Survey.

Right of Way

The Right of Way Group’s main mission is to acquire and clear property rights necessary for transportation projects and purposes. Any real estate needed for the department is acquired by the Right of Way Group.

Their phone number is 602.712.7316.

For more information contact Right of Way / Properties.



Construction and Materials (Key ADOT Departments and Contacts)

This tab provides an overview and contact information for various groups and agencies involved in contracting and the construction process.

Contracts and Specifications

ADOT construction contracts are developed by the Contracts and Specifications Section. The Contracts and Specification Section oversees the development, bidding, and awarding of construction contracts before handing them off to Resident Engineers to be carried out.

Contact Contracts and Specifications prior to contract advertisement to find out details about upcoming advertisements because once a contract has been advertised, any questions about that project must be submitted in writing to the contract specialist assigned to that contract. For questions about specific advertised projects, you can generally find the necessary contact information within the advertisement.

You can contact the Contracts and Specifications office at 602.712.7221.

For more information, visit the Contracts and Specifications section of the ADOT website.

Field Reports

The Field Reports office handles all subcontracting, labor compliance, and payroll requirements. They process monthly pay estimates, quantity documentation and other project reports, as well as approving all subcontractors. Field Reports personnel can answer questions about contract documentation, contractor and subcontractor payments, record-keeping and other construction contract requirements.

For concerns about payroll compliance, you can find contact information for the Field Reports office in the Construction and Materials section of the ADOT website.

District Offices

ADOT construction and engineering offices in Arizona are separated into seven different geographical districts: Central, Northcentral, Northeast, Northwest, Southcentral, Southeast and Southwest. A map of the districts can be found on the ADOT website. 

Each district is run by the District Engineer, who oversees development, construction, maintenance, permitting, and other construction-related related to highways within that geographic area. Assisting each District Engineer are a number of professionals with different areas of expertise. Many districts also maintain additional satellite construction field offices with Resident Engineers and construction staff and supervisors so they may work closer to construction projects that they manage. Complete contact information for each district can be found on their respective webpages.


Central Maintenance provides the advocacy, oversight, accountability, training, direction, resources and tools for engineering districts and regions to properly operate and maintain the state highway system.

For contact information, see their contacts page.

ADOT Construction and Materials Group

The ADOT Construction Group monitors and implements statewide construction policies and procedures to help Construction Districts manage their construction projects. This includes providing construction administrative services to supplement the workforce with temporary technicians contracts; construction administrative services and material testing assistance; conducting independent review of workmanship, materials and documentation; providing training for construction and lab technicians; maintaining instructional guides for construction methods and procedures; providing the services of a registered landscape architect; and processing monthly pay estimates, quantity documentation and subcontractor approvals.

For contact information, see their contact page.



Goods and Services

This tab provides an overview and contact information for several groups related to goods and services projects.

Procurement Group

ADOT’s Procurement Group can be reached by calling (602) 712.7211 or by visiting their contacts page.

State of Arizona Procurement Department

The State Procurement Office (SPO) is responsible for the authorization, oversight and management of the contracting and purchasing activities for the State. SPO maintains, and is in charge of obtaining many of the common products and services required by state agencies. SPO also establishes a list of architects, engineers, and other related professional services providers for customers to utilize when seeking design and construction work under a certain cost threshold.

The SPO can be reached by phone at 602.542.5511.

For contact information, see the SPO directory.

Visit the SPO website for more information.

Planning and Programming

Planning is a collaborative effort between ADOT and local government organizations across the state. The Multimodal Planning Division is the ADOT section involved in transportation planning. They work with the various Councils of Government (COG) and Metropolitan Planning Organizations (MPO) to prepare long-range transportation plans, commission various studies, and oversee a variety of grants and assistance programs.

You can learn about current transportation programming and possible future programming by visiting the Transportation Programming section of the ADOT website. 

Information about current studies can also be found on ADOT’s planning website. 

Information about various grants and transit programs administered by the MPD can be found on ADOT’s planning website. 

For contact information, visit their contacts page.

Aeronautics Group

The Aeronautics Group is responsible for developing and providing information to assist airports with planning projects. They are also responsible for providing guidance for certain aviation projects.

For contact information, visit their contacts page


Other Resources

This tab provides an overview and contact information for several groups and agencies not covered in the other sections of this page.

Civil Rights

The Civil Rights Office (CRO) ensures compliance with federal and state laws governing affirmative action, accessibility under the Americans with Disabilities Act, equal opportunity in employment, business participation and services to the public.

Their phone number is 602.712.8946.

For contact information, visit their contacts page.

Local Public Agency

The Local Public Agency (LPA) section serves ADOT to support the Federal-Aid Highway Program in Arizona. This section also administers the Scenic Roads program as well as funding associated with MAP-21.

Their phone number is 602.712.3347.

For contact information, visit their contacts page


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