Federal Aid Highway Programs (LPA)

ADOT Materials Only Procurement Projects

The ADOT SUP3.09 policy for Contract Administrations for Federal Highway Administration Procurement Projects has been rescinded effective May 13, 2021. New Guidelines and Standard Work have been created to replace the policy.

The Guidelines and Standard Work have been developed to provide a high-level overview of the activities for Procurement projects (Materials Only and Materials with Contractor Installation projects).

The purpose of the new Guidelines and Standard Work process are to establish a general guide documenting the contract administration of federal-aid programs such as traffic, preventative maintenance, Safe Routes to School (SRTS) Non-Infrastructure and Arizona Department of Transportation (ADOT) administered local government projects that are contracted through ADOT Procurement Group (in lieu of ADOT Contract and Specifications).

This guide applies to the following types of federally funded procurement contracts:

  1. Materials only contracts – Procurement of materials only. The installation is funded with state or local funding. The installation costs are not federally reimbursable.
  2. Materials and a contractor for installation (or construction) – Procurement of materials and a contractor to install materials. The contract administration for the procurement of materials and a contractor to install is done by ADOT. The installation costs are federally reimbursable.
  3. SRTS Educational/Support Activities – Procurement of educational material and support activity materials in execution of a SRTS program.

Contract Administration for Federal Highway Administration Procurement Projects Guidelines

ADOT Standard Work for Procurement Materials Only Projects

Project Sponsor Checklist

For more information on ADOT Materials Only projects, please contact the ADOT LPA Section.

Highway User Revenue Fund (HURF) Exchange Program

The Highway User Revenue Fund (HURF) Exchange was created by the Arizona Legislature in 1997 and is run at ADOT’s discretion to benefit rural cities, town, and counties. The program allows planning organizations and their local agencies to swap out federal funds for state highway funds to design and construct projects. The program was active from 1998 to 2009 and launched again in 2017. The program offers less restrictive design and construction standards, fewer requirements, less project oversight, and lower project costs.

For more information about the HURF Exchange program and to access forms for HURF Exchange Initiation, please visit the Financial Management Services HURF Exchange Program page.

ADOT HURF Exchange Program and Inactive Policy

Off-System Bridge

On December 4, 2015, the President signed the FAST Act into law (Pub. L. 114-94). The FAST Act amended the Surface Transportation Program (STP) contained in 23 U.S.C. 133, and changed the name to the Surface Transportation Block Grant Program (STBGP). As part of the STBGP, a special set-aside was designated for the funding of the Off-System Bridge Program.

The FAST Act continues (without change) the MAP-21 set-aside of a share of each State's STBGP apportionment for use on bridges not on the Federal-aid highway system ("Off-System Bridges"). The amount is to be not less than 15% of the State's FY 2009 Highway Bridge Program apportionment.

The purpose of the Off-System Bridge Program is to fund the Design and/or Construction for replacement or rehabilitation of the roadway bridges over waterways, other topographical barriers, other roadways, railroads, canals, ferry landings, etc. on bridges that are not on the Federal-aid highway system (local roads or rural minor collectors) when those bridges have been determined deficient because of structural deficiencies, physical deterioration, or functional obsolescence.

OSB Guidelines

OSB Presentation

Bridge Inventory List

Frequently Asked Questions