You need to have your insurance certificate before you receive your notice to proceed.

ADOT requires a range of insurance from its consultants:

• Professional liability
• General liability
• Valuable papers
• Workman's compensation
• Auto liability

The primary consultant determines whether it is required of a subconsultant to have insurance.

When a consultant (prime, sub or any level of tier-sub) is proposing labor classifications.

Your firm needs all the items listed below: 

1.   Cognizant Letter, if applicable

2.   Current Certification of Final Indirect (Overhead) Costs

3.   Schedule of Indirect Cost Rates   (Requires an audit by a CPA if the payment amount of all active ECS administered contracts for this Consultant is > $1 million)

4.   AASHTO Internal Control Questionnaire, and required documents listed on Page B-1 of the questionnaire

5.   CARES Act Supplemental Information Form

     a. If PPP Loan was obtain, provide the loan approval letter

This information is included in the advertised Request for Qualifications and is typically 14 calendar days for the first submittal from the time of selection. If selected, the firm will be notified about deadlines.

It generally takes three to four weeks, depending on the size of the project and the number of submittals.

There are several common reasons a proposal can be rejected without review:

• Not prequalified
• Over the page limit requirements
• Lacking signature requirements
• Not including required documents

For consultants that are prequalified with ECS, winning SOQs can be requested from [email protected].  All other requests must be made through a Public Records Request. 

This information can be obtained on the ECS web page, the upcoming project listing and the five-year program.