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How is the work of a firm classified? As a subconsultant or a direct expense on a contract?

Read more about How is the work of a firm classified? As a subconsultant or a direct expense on a contract?

A subconsultant is a firm providing professional services on a contract; they make decisions, perform analyses or make recommendations. A direct expense is anyone who provides a service but does not make recommendations or perform analyses.

Does a subconsultant need to be prequalified?

Read more about Does a subconsultant need to be prequalified?

No. While encouraged, only the primary consultant needs to be prequalified.

Do I need to submit supporting documents on a payment report for a Lump Sum by Task Order/CPFF/Lump Sum by Design type contract?

Read more about Do I need to submit supporting documents on a payment report for a Lump Sum by Task Order/CPFF/Lump Sum by Design type contract?

Yes. The paperwork varies by contract type.

Can I change the overhead rate during the course of a contract?

Read more about Can I change the overhead rate during the course of a contract?

The answer to this question is determined by contract type. Contact ECS at [email protected].

Can I increase the rates on a contract when my yearly increases come into effect?

Read more about Can I increase the rates on a contract when my yearly increases come into effect?

No.  Rates are set for the life of the contract and are only eligible for an increase once the contract is 5-years past the Notice to Proceed date.  Contact ECS to determine if you are eligible at  [email protected] 

My question is not on the list above. Whom do I contact?

Read more about My question is not on the list above. Whom do I contact?

Email your question to  [email protected]  

How long do I need to keep my files?

Read more about How long do I need to keep my files?

Keep your files for five years after the contract closed date.

Is my contract subject to a final audit?

Read more about Is my contract subject to a final audit?

All contracts are subject to audit.

What do I have to submit to ADOT when closing out a contract?

Read more about What do I have to submit to ADOT when closing out a contract?

Submit a final invoice and the requirements listed on the Closeout Letter.

What do I do if there is more work to be done and my contract is about to expire?

Read more about What do I do if there is more work to be done and my contract is about to expire?

Request a time extension from your project manager.

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