Can I request a specific amount for a COLA?
No.
Does the contract modification I submit need to have an original signature?
Yes. Modifications are considered part of the legal contract document.
What happens if our firm and ADOT cannot come to an agreement on the cost of the project?
ECS may issue a "Best and Final" offer letter. If a firm does not accept the offer, ADOT may move to negotiations with the next ranked firm.
When do I need to have my insurance certificate to ADOT?
You need to have your insurance certificate before you receive your notice to proceed.
What type of insurance is required by ADOT?
ADOT requires a range of insurance from its consultants:
- Professional liability
- General liability
- Valuable papers
- Workman's compensation
- Auto liability
Does a subconsultant need to have insurance to enter into a contract?
The primary consultant determines whether it is required of a subconsultant to have insurance.
When do I need to have a certified payroll?
When a consultant (prime, sub or any level of tier-sub) is proposing labor classifications.
What does my firm need to submit to the Engineering Consultants Section to receive a pre-award overhead rate?
Your firm needs all the items listed below:
1. Cognizant Letter, if applicable
2. Current Certification of Final Indirect (Overhead) Costs
3. Schedule of Indirect Cost Rates (Requires an audit by a CPA if the payment amount of all active ECS administered contracts for this Consultant is > $1 million)
4. AASHTO Internal Control Questionnaire, and required documents listed on Page B-1 of the questionnaire
5. CARES Act Supplemental Information Form
a. If PPP Loan was obtain, provide the loan approval letter
How long do I have to submit a cost proposal?
This information is included in the advertised Request for Qualifications and is typically 14 calendar days for the first submittal from the time of selection. If selected, the firm will be notified about deadlines.
How long does it take to make a decision after the submittal deadline?
It generally takes three to four weeks, depending on the size of the project and the number of submittals.