Your firm needs all the items listed below: 

1.   Cognizant Letter, if applicable

2.   Current Certification of Final Indirect (Overhead) Costs

3.   Schedule of Indirect Cost Rates   (Requires an audit by a CPA if the payment amount of all active ECS administered contracts for this Consultant is > $1 million)

4.   AASHTO Internal Control Questionnaire, and required documents listed on Page B-1 of the questionnaire

5.   CARES Act Supplemental Information Form

     a. If PPP Loan was obtain, provide the loan approval letter

This information is included in the advertised Request for Qualifications and is typically 14 calendar days for the first submittal from the time of selection. If selected, the firm will be notified about deadlines.

It generally takes three to four weeks, depending on the size of the project and the number of submittals.

There are several common reasons a proposal can be rejected without review:

• Not prequalified
• Over the page limit requirements
• Lacking signature requirements
• Not including required documents

For consultants that are prequalified with ECS, winning SOQs can be requested from [email protected].  All other requests must be made through a Public Records Request. 

This information can be obtained on the ECS web page, the upcoming project listing and the five-year program.

Answer: All firms interested in working on federally funded transportation projects are required to be AZUTRACS Registered. Learn more about AZUTRACS.

Yes. The new specification adjusts the dollar amount of work reported each month by 1.5 percent instead of 1 percent. The dollar amount will not include any incentives earned, including those for pavement smoothness, thickness or strength. No adjustments will be made for work performed after Substantial Completion. For further clarification, contact your project field office.

Documents are posted as they become available in PDF format, which requires Adobe Reader to view.

Yes. All Force Accounts require certified payrolls.

Yes. ADOT cannot pay you for materials without the proper certification (Certificate of Compliance And/Or Analysis). See Standard Spec. 106.5 for more information.