When do I need to have a certified payroll?
When a consultant (prime, sub or any level of tier-sub) is proposing labor classifications.
What does my firm need to submit to the Engineering Consultants Section to receive a pre-award overhead rate?
Your firm needs all the items listed below:
1. Cognizant Letter, if applicable
2. Current Certification of Final Indirect (Overhead) Costs
3. Schedule of Indirect Cost Rates (Requires an audit by a CPA if the payment amount of all active ECS administered contracts for this Consultant is > $1 million)
4. AASHTO Internal Control Questionnaire, and required documents listed on Page B-1 of the questionnaire
5. CARES Act Supplemental Information Form
a. If PPP Loan was obtain, provide the loan approval letter
How long do I have to submit a cost proposal?
This information is included in the advertised Request for Qualifications and is typically 14 calendar days for the first submittal from the time of selection. If selected, the firm will be notified about deadlines.
How long does it take to make a decision after the submittal deadline?
It generally takes three to four weeks, depending on the size of the project and the number of submittals.
What are some reasons a SOQ can be rejected without review?
There are several common reasons a proposal can be rejected without review:
- Not prequalified
- Over the page limit requirements
- Lacking signature requirements
- Not including required documents
How can I get copies of Winning SOQs?
For consultants that are prequalified with ECS, winning SOQs can be requested from [email protected]. All other requests must be made through a Public Records Request.
When will a contract be advertised?
This information can be obtained on the ECS web page, the upcoming project listing and the five-year program.
Do I need to be AZUTRACS Registered?
Answer: All firms interested in working on federally funded transportation projects are required to be AZUTRACS Registered. Learn more about AZUTRACS.
Has the Fuel Cost Adjustment specification changed?
Yes. The new specification adjusts the dollar amount of work reported each month by 1.5 percent instead of 1 percent. The dollar amount will not include any incentives earned, including those for pavement smoothness, thickness or strength. No adjustments will be made for work performed after Substantial Completion. For further clarification, contact your project field office.
Documents are posted as they become available in PDF format, which requires Adobe Reader to view.
Are certified payrolls required for Force Accounts on non-FA projects?
Yes. All Force Accounts require certified payrolls.