Certification Acceptance

ADOT CA Change Order Approval Process

The Matrix of Delegated Authority is a snap shot of the current status of each Certification Acceptance agency. The Certification Acceptance agencies were recertified in 2024.

• CA Agency Matrix Rev. 2024

Below are the signed individual Certification Acceptance agreements ADOT entered with the following cities and counties. These agreements are current and list their terms and conditions.

• City of Chandler
• City of Mesa
• City of Phoenix
• City of Tempe
• City of Tucson
• City of Yuma
• Maricopa County
• Pima County

For information on the Certification Acceptance program, please contact Bret Anderson, Local Public Agency Manager by email or phone at 602.712.8144.

Certification Acceptance Manual - Current Manual, July 2024

The intent and purpose of the Certification Acceptance (CA) Manual is to document the roles and responsibilities of the CA Agency, Arizona Department of Transportation (ADOT), and Federal Highway Administration (FHWA) and provide procedural guidance with respect to delivery, oversight, and stewardship of the Federal-aid Highway Program (FAHP).

Change List | Manual Update Request form
 

Historical Manuals

• June 2019

  June 2019 - Manual by Section

  Certification Acceptance Manual by Section

  Section (Sub-Section)	Section Title	Issue Date
  	Acronyms	June 2019
  100.00	General Administration
  100.10	Certification Acceptance	June 2019
  100.20	Financial Administration	June 2019
  100.30	Contract Administration	June 2019
  100.40	Project Inspections and Program Evaluations	June 2019
  200.00	Project Development Process
  200.10	Project Development Process Illustrated	June 2019
  200.20	Planning/Programming	June 2019
  200.30	Project Initiation	June 2019
  200.40	Development/Design	June 2019
  200.50	Environmental	June 2019
  200.60	Right-Of-Way	June 2019
  200.70	Utilities and Railroads	June 2019
  200.80	Construction Administration	June 2019
  200.90	Construction	June 2019
  200.100	Final Acceptance and Project Closeout	June 2019
  300.00	Civil Rights
  300.10	Americans With Disabilities Act	June 2019
  300.20	Title VI Nondiscrimination	June 2019
  400.00	Glossary	June 2019
  500.00	Figures	June 2019
  600.00	Change List	June 2019

• April 2019
• November 2017
• April 2016

Certified Acceptance Program Training

This course discusses the role and responsibility of a Certification Acceptance (CA) Agency when implementing the Federal-aid Highway Program in Arizona. This computer based training includes a final assessment quiz.

Important: The Certification Acceptance Progam Training was developed in 2015 to compliment the recertification of our CA agencies. The information in this video should be reconciled with the current CA manual and communication memorandums. After successfully completing the final assessment quiz, please take a screen shot of your quiz results and email it to [email protected].

Be sure to include your contact information including your full name, title, agency, phone number and the date the test was completed.

Your test results will be recorded with the ADOT Local Public Agency Section.

• Early Acquisition of ROW - Memorandum
• Early Acquisition of ROW - Standard Work

Final Voucher - Closeout Request Form

• Federal job site poster requirements
• List of required federal and state job site posters
• Additional project bulletin board/job site poster clarification

• Memo to CAs PPED Extension Request Submittal
• PPED Extension Request Submittal SOP
• Period of Performance End Date Form

• Project Environmental Data Sheet (PEDS) - Completed Sample Form
• Project Environmental Data Sheet (PEDS) - Blank Fillable Form

The CA form can be found on our ADOT record drawing website, under “Additional Resources.” After the form is completed, please send it to your project manager.